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PA to Country Manager

Opportunity: PA to Country Manager

Location: Dhaka, Bangladesh. Fast React Systems 

Fast React Systems is a fully owned subsidiary of Coats Group PLC and is part of the Coats Global Services division which specialises in ‘best in class’ technology based solutions that deliver significant and measurable cost, speed and productivity improvements to manufacturers, sourcing companies, retailers and brands.

We are providing an exciting opportunity for someone who enjoys working in the fashion and IT industry. As PA to the Bangladesh Country Manager, you will be responsible for assisting them on a day to day basis, including secretarial, accounting and HR related activities.

Summary of the role:
Based in our Bangladesh office, your main duties will be to assist with the day to day administrative functions ensuring that the office runs effectively and efficiently. This will include the maintenance and replacement of office equipment and ensuring the premises is kept to a high standard.

Working on behalf of the Country Manager, you will be responsible for activities such as commissioning work (i.e. negotiating with suppliers), corresponding to incoming emails and calls, and producing documents, reports and PowerPoint presentations. You will need to maintain their calendar by organising and making necessary appointments, as well as be responsible for arranging travel, visas and accommodation for the Country Manager, team members and overseas visitors as required.

Aside of this, you will need to carry out projects and research as deemed appropriate by the Country Manager, prepare packs for management and board meetings, take notes within meetings, follow up on outstanding tasks within the team to ensure they are completed, reporting the status to management, maintain customer data within CRM for the region and ensure customer queries are followed up promptly.
This position will also require you to undertake HR and finance activities. HR duties will include inducting/training new staff, providing guidance to them where appropriate so they
can perform their duties effectively, keep personnel records and holiday schedules up to date and in an orderly/systemised manner, and ensure that we are fully compliant with HR and Health and Safety regulations. Your HR activities will also include organising team-led meetings such as training of programmes and office outings.

Your Finance duties will include the managements of cash book and office cash float, collecting monthly staff expenses and making payments once approved, following up AMC/debtors/payments and letting the relevant staff member know the status. You will also need to attend to all payments including statutory payments, managing the company income/expense statement (including bank account reconciliation etc.), and updating the UK finance team with any necessary invoices/receipt copies and budget management.

Your Experience and Skills:
- Excellent written and spoken English.
- Meticulous and thoroughly organised.
- Can take dictation and note take to produce key documents.
- Good knowledge and experience of MS Office products.
- Previous use of Microsoft CRM would be beneficial.
- Able to work alone or within a team.
- The ability to work quickly and efficiently i.e. driven to complete tasks.
- Relevant qualifications and prior experience in a similar role would be advantageous